Ford County Register of Deeds

The Register of Deeds is an elected office

The office affects anyone who has owned or sold property in the county.
We have records that date back to the 1800's
These copies are preserved in the record room, an area of the office which is open to interested citizens, attorneys, title searchers, historians, and genealogists for their research, reference and study.
in addition to deeds, mortgages and equity loans, documents dealing with property transactions including liens, foreclosures, and mortgage cancellations are also on file.
The office also records honorable discharges for veterans.
Office Hours are from 9:00am to 5:00pm Monday through Friday.

Kansas Real Estate Sales Validation Questionnaire
You must bring both pages to the Register of Deeds office if you fill the form out on line.

You must have Adobe Acrobat Reader to view and/or print out the following forms. To download free, click on the icon below.

UCC CHANGES EFFECTIVE JULY 1, 2001

July 1, 2001, the Kansas law concerning UCC filings will change. Senate Bill 366: Revised Article 9 will go into effect. The new statute is KSA-84-9-101 et seq. Under Revised Article 9, financing statements covering consumer goods will be filed in the office of the Secretary of State.

As a result of this change only financing statements covering fixtures, timber to be cut, and as-extracted oil, gas and other minerals are filed with the Register of Deeds in the county where the land is located. All other financing statements will be filed at the office of the Secretary of State.

To be perfected you should file all financing statements, except for fixture filings pertaining to real estate, with the Secretary of State’s office and not with the Register of Deeds. If you send the UCC to a Register of Deeds Office with the correct filing fee it will be filed with no questions asked. The new law makes it the responsibility of the secured party to be perfected or secured. The Register of Deeds Office can only reject for a few reasons and wrong place of filing is not one of them. If consumer goods are sent to counties for filing instead of the Secretary of State’s office, the filing will not be rejected.

Please seek legal advice or try to obtain a copy of the Revised Article 9, which may be found on the Secretary of States web site. We have placed a direct link to the Secretary of State’s web site on this site under links. Also at the bottom of this notice we have placed a link that will take you directly to the new statute and the national forms. There are many new definitions, forms and procedures. You MUST use the new forms beginning July 1, 2001, whether you are filing locally or with the Secretary of State. If you are filing a mortgage as a fixture filing, your first page must be the new form and then you may attach the entire mortgage or the pages you deem necessary. In order to file a fixture filing you still need the record owner’s name and complete legal description.

KANSAS REGISTER OF DEEDS ASSOCIATION GUIDELINES

1. We will only accept the standardized UCC filing forms. (National UCC filing form) All others will be rejected.

2. Documents presented for filing must be presented in the proper medium.

3. Filing fees must accompany document. Payment must be made by check or cash. See fee schedule below.

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Document will be rejected if it cannot be properly indexed.

We must have one complete debtor’s name and address and one complete secured party’s name and address. If multiple names and addresses are given, the UCC filing will be indexed only to the parties with complete or legible information.

Failure to provide all information necessary to file the document. In the case of an assignment, failure to provide a name or address of the assignee would be a cause for rejection.

5. No searches will be done by telephone. We will only accept written requests using the new national form.

6. Mechanics Liens and Tax Liens will still be filed at the county level using the old fee schedule.

NEW FEES

UCC up to 10 pages $15.00

Each page after 10 pages $1.00 per page

Amendments up to 10 pages $15.00

Each page after 10 pages $1.00 per page

Terminations $15.00

Searches $15.00 per debtor name +

$1.00 per page for copies

If you file electronically with the state it is less expensive. Visit the Kansas Secretary of State website using the link below for their fees and guidelines. When filing at the county level you will need to submit the original and at least one copy if you wish to receive an acknowledgment copy with your file number. Check with the county filing office to see how many copies you need to send.

If you have any questions you may call or e-mail the register of deeds in the county in which you wish to file. A complete listing of all Kansas Register of Deeds can be found under county contacts on this site.

The following list includes some names, phone numbers and links you may need.

Kansas Secretary of State, UCC Division

http://www.kssos.org/uccwelc.html

Text of Law (Senate Bill 366)

http://www.kssos.org/ucc/ra9.pdf

Acceptable UCC Forms – you can download using Adobe Acrobat

National UCC-1 Financing Statement Form

http://www.kssos.org/ucc/natucc1.pdf

National UCC-1 Amendment Form

http://www.kssos.org/ucc/natucc1amd.pdf

National Information Request Form

http://www.iaca.org/sts/UCC11.pdf

National Forms You Can Fill In Online and then Print Out

http://www.ernst.cc/alert/NFSfillinUCCForms.pdf

Kathy Sachs, Kansas Secretary of State, UCC Division

785-296-3828

Ann Lolly, Kansas Bankers Association, Director of Legal Department

785-232-3444

Effective July 1, 2002:

Amount	Description of Service
~~$6.00~~ $8.00	For recording deeds, mortgages, or other instruments of writing, for first page (not to exceed legal size page 8 1/2" X 14"
~~$2.00~~ $4.00	For second page and each additional page or fraction thereof
$20.00	Recording town plats, for each page
~~$5.00~~ $7.00	Recording release or assignment of real estate mortgage
$2.00	For second page & each additional page or fraction thereof.(release or assignment of real estate mortgage)
$1.00	Certificate, certifying any instrument of record
$0.50	Acknowledgment of signature
$10.00	For filling notices of tax liens under the Internal Revenue laws of the United States (Fee includes a $5.00 U.C.C. filling fee provided by K.S.A. 79-2617)
$5.00	For filing releases of tax liens, certificates of discharge, under the Internal Revenue laws of the United States or the revenue laws of the State of Kansas filed both prior to and after the effective date of this act
$5.00	For filing liens for materials and services under K.S.A. 58-201, and amendments thereto
$5.00	K.S.A. 60-2201 - Lis Pendens
$5.00	K.S.A. 79-2616d - Certificate
$0.25	K.S.A. 79-2616d - Copy of tax lien (per page)
$15.00	Original financing statement (up to 10 pgs)
$15.00	Amended financing statement (up to 10 pgs)
$15.00	Continuation statement (up to 10 pgs)
$15.00	Separate statement of assignment (up to 10 pgs)
$15.00	Statement of Release of all or part of any collateral described in a filed financing statement (up to 10 pgs)
$1.00	Each additional page after 10 pages
$6.00	Real Estate mortgage subject to K.S.A. 84-9-402(6) (Fixture Filing)
$15.00	Written information request: Per Debtor Name
$1.00	Copy request: A copy of any filed financing statement or statement of assignment (per page)

No fee shall be charged or collected for any filing made by the department of revenue as required under the provisions of the Kansas inheritance tax act, and amendments thereto. All fees enumerated in this section, except those charged for the filing of liens and releases of tax liens under the internal revenue laws of the United States, shall be due and payable before the register of deeds shall be required to do the work. If the register of deeds fails to collect any of the fees provided in this section, the amount of the fees at the end of each quarter shall be deducted from the register's salary. The register of deeds shall bill the United States Internal Revenue Service on the last day of each month for the amount of fees accrued in the filing and releasing of federal tax liens.

If the name or names of the signer or signers or any notary public to any instrument to be recorded are not plainly typed or printed under the signatures affixed to the instrument, the register of deeds shall charge and collect a fee of ($1.00) in addition to all other fees provided in this section.

If sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an added sheet and such sheet shall be counted as a page. The document shall be of sufficient legibility so as to produce a clear and legible reproduction thereof. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility so as to produce a clear and legible reproduction thereof and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The register of deeds may reject any document which is not of sufficient legibility so as to produce a clear and legible reproduction thereof.

Any document which was filed on or after January 1, 1989, which was a size print or smaller than 8-point type but
which otherwise was properly filed shall be deemed to be validly filed.

Except as otherwise provided, all fees provided for in this section shall be paid by the register of deeds to the county treasurer and deposited into the general fund of the county.

Document Directory

Deed: a document which transfers title to property from one to anther. Deeds, easements, and orders from the Court are recorded and returned.

Equity Load: a loan contract made against the equity in owner's property; in effect, this is a second mortgage on a home.

Federal Lien: an encumbrance on property placed by the government for some debt or obligation. Federal liens, releases and discharges are recorded and filed.

Financing Statement: a standardized, national method of recording commercial transactions as secured transactions through assignment, continuation, partial release and termination statements.

Honorable Discharge: a formal final judgment and declaration by the government that an individual has left military serviceman a status of honor.

Maps: original and translucent maps of minor and major subdivisions within municipalities of the County are filed

Mortgage: a written contract by which one person binds the whole or part of their property in favor of anther. Mortgages, tax sales, modification agreements, postponement of mortgages, redemption of tax sales, discharge of mortgage and assignments are recorded and returned; mortgage cancellations are cancelled and returned.