FORD COUNTY BOARD OF COMMISSION

MEETING NUMBER 2007 – 10

FORD COUNTY GOVERNMENT CENTER

COMMISSION CHAMBERS

APRIL 2, 2007

Page 046

THE BOARD OF COUNTY COMMISSIONERS OF FORD COUNTY, KANSAS MET IN REGULAR SESSION IN COMMISSION CHAMBERS AT THE FORD COUNTY GOVERNMENT CENTER ON APRIL 2, 2007, with Commissioners T. Kim Goodnight, John F. Swayze, Terry C. Williams, Karen Blankman-County Clerk Administrative Assistant and Edward Elam-County Administrator were present. Victoria Wells-County Clerk was absent.

Mr. Goodnight opened the meeting at 8:30 A. M. with a prayer led by Rev. Richard Crockett, followed by the Pledge of Allegiance.

Upon the motion of Mr. Swayze and seconded by Mr. Goodnight, moved to approve the minutes of March 20, 2007 #2007-08 as written and March 30, 2007 #2007-09 as written; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to approve the additions and abatements as presented: Personal Property 2006 + sixty-six dollars and eight cents (+$66.08); 2005 + seventy-four dollars and seventy-four cents (+$74.74); 2004 + thirty-five dollars and ninety-two cents (+$35.92) and 2006 - seven hundred fifty dollars and twelve cents (-$750.12); the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Discussed Attorney fees/public defender fees in the claims register. Mr. Goodnight suggested it might be a good idea to hold a work session or at least have a judge or someone from District Court explain the fee structure.

Upon the motion of Mr. Swayze and seconded by Mr. Williams, moved to approve the claims for payment in the amount of one hundred seventy-nine thousand six hundred sixty-eight dollars and seven cents ($179,668.07) for check #70817 through check #70997; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Mr. Goodnight asked for public comment: Mr. Vernon Bogart commented on the sales tax petition and that it would be turned in next week. He also commented on a recent front page article in the Dodge City Daily Globe regarding the possibility of purchasing Jetmore Motorplex assets.

Ms. Elaine Heiland-property owner in Wright, Kansas explained some issues in Wright, Kansas regarding Casey Jones Avenue. She also mentioned some mobile homes were sitting on county owned property. Ms. Heiland would like to see this road opened, but explained she has spoken with Mr. Philip Lutz-Grandiview township board member and he stated that the township did not have the funds to put the road in. It was the consensus of the Board to have Mr. Elam contact the township board regarding this matter.

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Mr. Kerbs explained the Medicare Agreement for Ambulance billing services. The contract was approved by the Board in September 2006, subject to Legal Counsel’s approval. Mr. Kerbs stated that the agreement had been modified for County Government and now has his approval. He felt it was not necessary to take action on the agreement since it was previously approved, but it required the Chairman’s signature.

Mr. Kerbs explained a resolution to correct a legal description for previously adopted Resolution #2007-09.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to adopt and sign Resolution #2007-10 “A RESOLUTION TO APPROVE A CORRECTION PLAT FOR WEST HWY 50 ADDITION FOR TRACTS OF LAND LOCATED IN THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-SIX (26) SOUTH, RANGE TWENTY-FIVE (25) WEST OF THE SIXTH PRINCIPAL MERIDIAN”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes. (See copy of Resolution at the end of these minutes.)

Mr. Jon Halbgewachs-County Engineer explained his recommendations for the issues regarding 109 Road & Iron; 109 Road & Horseshoe; and tee intersections. Much discussion was held.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to adopt and sign Resolution #2007-11 “Install stop signs at 109 Road & Iron Road for East/West Traffic”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

(See copy of Resolution at the end of these minutes.)

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to approve Resolution #2007-12 “Install stop signs at 109 Road & Horseshoe for East/West Traffic”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes. (See copy of Resolution at the end of these minutes.)

Upon the motion of Mr. Williams and seconded by Mr. Swayze, moved to approve the contract with Jon Halbgewachs-Kirkham Michael as Ford County Engineer, with Chairman Goodnight signing the contract; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Mr. Halbgewachs presented a bridge inspection report for Ford County which includes all City of Dodge City Bridges and he reviewed several items of concern.

Upon the motion of Mr. Williams and seconded by Mr. Swayze, moved to adopt a proclamation proclaiming the week of April 8^th -14^th, 2007 as “National Public Safety Telecommunications Week”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

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Ms. Linda Smith explained the Datamaxx enhanced support agreement for Communications. No action was taken.

Upon the motion of Mr. Swayze and seconded by Mr. Williams, moved to approve and sign the 2007 Cereal Malt Beverage License for City of Dodge City-Raceway Park; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to adopt and sign the “Child Abuse Prevention Month 2007 Proclamation; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Swayze and seconded by Mr. Goodnight, moved for a seven (7) minute break; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

RECONVENED at 10:06 A. M.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to accept the bid from Western Kansas Petroleum L.L.C. for a Fuel System in the amount of one hundred twenty-seven thousand eight hundred eighty-five dollars and fifty-nine cents ($127,885.59) and to come out of line item #7-079-101-5402; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to approve and sign the Kansas Department of Wildlife and Parks Annual Operation & Maintenance Assurance Statement for Ford County Lake; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to allow the Ford County Clerk’s office to donate sixteen (16) sleeves of enumerations and census books to the Ford County Historical Society to be kept at the Kansas Hertiage Center; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to approve the proposal from Continental Analytical Services, Inc. to complete water sampling at the Ford County Landfills and Leachate Analytical Testing in the amount of seven thousand nine hundred eighty-three dollars and fifty cents ($7,983.50) to come out of line item 7-043-201-5353; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to approve the 2007 road material low bids from: Dodge City Sand- three dollars and seventy cents ($3.70) per ton times (1.35) for a total of five dollars ($5.00) per cubic yard or (hauled by Ford County) times eight thousand five hundred (8,500) cubic yard for a total of forty-two thousand five hundred dollars ($42,500.00) for sealing sand to come out of line item #7-002-601-5254; APAC-Kansas Inc. – Option II BM-1 cold mix with fifteen percent (15%) limestone rock and fifteen percent (15%) crushed

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CON’T: concrete screenings BM-1 cold mix fifteen thousand (15,000 plus or minus) tons at forty-four dollars and five cents ($44.05) for a total of six hundred sixty thousand seven hundred fifty dollars ($660,750.00) to come out of line item #7-002-601-5252; SemMaterials, L.P-Liquid Asphalt available March 26, 2007 through October 31, 2007 for CRS-1H plant price of one dollar twenty-six and half cents ($1.265) per gallon times one hundred twenty-two gallons (122,000) for a total of one hundred fifty-four thousand three hundred thirty dollars ($154,330.00) or delivered price of one dollar thirty-one and half cents ($1.315) per gallon times one hundred twenty-two thousand (122,000) gallons for a total of one hundred sixty thousand four hundred thirty dollars ($160,430.00); CSS-1 plant price at one dollar and thirty cents ($1.30) per gallon times thirty thousand gallons (30,000) for a total amount of thirty-nine thousand dollars ($39,000.00) or delivered price of one dollar thirty-five cents ($1.35) per gallon times thirty thousand gallons (30,000) for a total of forty thousand five hundred dollars ($40,500.00) with a pump charge if requested at sixty dollars ($60.00) and Demurrage of sixty-five dollars ($65.00) per hour after two (2) hours free unloading time all to come out of line item #7-002-601-5250; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to approve and sign the Management Services Network, LLC agreement with Ford County for Ford County Fire/EMS ambulance billing for one (1) year; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to allow Sheriff Dean Bush to sign the Memorandum of Understanding between Ford County Sheriff’s Department and Kansas ICAC; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Mr. Goodnight reported on the Western Kansas Congressional Legislative Delegation he and Mr. Elam recently attended in Washington, DC.

Mr. Goodnight reminded those in attendance to vote Tuesday, April 3, 2007 and stressed the importance of the jail issue.

Mr. Williams reported that he would be attending a Local Area Workforce meeting in Great Bend, Kansas April 3 and a Community Facilities Advisory Board meeting Thursday, April 5.

Mr. Swayze asked what the timeline would be to hold an election after the Governor signs the gaming bill. Mr. Goodnight stated a possible special election could be held in July or August.

Mr. Swayze stated he attended a jail information meeting in Ford, Kansas, but no one showed up.

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Mr. Elam asked the Board for any input for the upcoming State of the County later this month.

Mr. Goodnight announced that the canvass of votes will be held Friday, April 6, 2007 at 9:00 A. M.

Mr. Elam asked if any of the Board members were interested in attending the National Association of Counties Conference in Virginia. Mr. Williams stated he would contact Mr. Elam if he would be able to attend.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to adjourn at 10:38 A. M., the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

There being no further business to come before the Board of County Commissioners at this time 10:38 A. M., said Board adjourned.

BOARD OF COUNTY COMMISSION

FORD COUNTY, KANSAS

Signed by: T. Kim Goodnight, Chair

ATTEST: Victoria Wells, County Clerk