FORD COUNTY BOARD OF COMMISSION

MEETING NUMBER 2006 - 05

FORD COUNTY GOVERNMENT CENTER

COMMISSION CHAMBERS

January 17, 2006

Page 012

THE BOARD OF COUNTY COMMISSIONERS OF FORD COUNTY, KANSAS MET IN REGULAR SESSION IN COMMISSION CHAMBERS AT THE FORD COUNTY GOVERNMENT CENTER on January 17, 2006, with Commissioners T. Kim Goodnight, John F. Swayze, Terry C. Williams, Victoria Wells-County Clerk and Edward Elam-County Administrator present.

Mr. Goodnight opened the meeting at 8:30 A. M. with a prayer led by T. Kim Goodnight, followed by the Pledge of Allegiance.

Upon the motion of Mr. Swayze and seconded by Mr. Williams, moved to approve the minutes of January 9, 2006 meeting number #2006-02 as written, January 9, 2006 meeting number #2006-03 as amended and January 11, 2006 meeting number #2006-04 as written; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to approve the additions and abatements as presented: 2005 Personal Property – six hundred forty dollars and fourteen cents (-$640.14) and 2005 Personal Property

+ seven hundred ninety three dollars and thirty two cents (+$793.32); the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved not to meet on January 30, 2006; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Swayze and seconded by Mr. Williams, moved to approve the claims for payment in the amount of eight hundred eleven thousand twenty-five dollars and sixty-eight cents ($811,025.68) for check #63847 through check #64136; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Mr. Goodnight asked for Public Comment: There was none.

The motion of Mr. Goodnight to approve the 2006 Cereal Malt Beverage License for Palomino Ranch died for a lack of second.

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Mr. Kerbs reviewed the JT Conoco/Ford County South Fire Station fence matter and wondered if repair of the fence might be considered instead of replacement. Mr. Elam did not feel repairing of the fence would be satisfactory. The board asked that JT Conoco get cost estimates for the repairing of the fence and discuss possibly splitting repair costs.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to adopt and sign Resolution # 2006-02 RESOLUTION DECLARING CERTAIN ROADS IN ENTERPRISE TOWNSHIP “MINIMUM MAINTENANCE ROADS”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes. (See copy of Resolution at the end of these minutes.)

Mr. Kerbs presented the finalized Evercom five (5) year agreement which was approved April 18, 2005, subject to Legal Counsel’s review. He asked that the Chairman sign the finalized document.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze at 9:06 A. M. declared EXECUTIVE SESSION for consultation with Board’s Attorney regarding matters deemed privileged for Attorney/Client relationship for ten (10) minutes, with Glenn Kerbs, Edward Elam and Richard Werner remaining in the session; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to extend the EXECUTIVE SESSION for ten (10) minutes; the vote being; Swayze-yes, Goodnight-yes and Williams-yes. **NO ACTION**

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved for a seven (7) minute break; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Swayze, moved to approve the purchase of a 7120S straight cut shredder from Key Print in the amount of three thousand four hundred ninety-nine dollars ($3,499.00) to come out of line item #6-001-107-5421 and have Mr. Elam discuss cost sharing with District Court; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to approve and sign the Annual Service Agreement with Data Supply Warehouse Inc., for the postage machine at the Sheriff’s Office in the amount of five hundred fifty dollars ($550.00); the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to table the moving permit issue until February 6, 2006, allowing Mr. Elam to contact the EnXco and Ms. Wells to review permit restrictions; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

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Discussed further Wind Farm issues such as: damages, coordination with law enforcement, emergency services, etc.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to approve and sign the agreement for pest control services with E & J Pest Control for the Court House in the amount of eighty-five dollars and sixty-eight cents ($85.68) to come out of line item #6-001-107-5806, Government Center in the amount of one hundred seven dollars and ten cents ($107.10) to come out of line item #6-001-107-5801 and Health Department in the amount of sixty-four dollars and twenty-six cents ($64.26) to come out of line item #6-001-107-5816 for a grand total of two hundred fifty-seven dollars and four cents ($257.04) per month; the vote being; Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Goodnight and seconded by Mr. Williams, moved to approve the Preliminary Engineering Services Agreement from EBH & Associates for KDOT Project #29 C 4330-01 (113 Road widening and resurfacing); the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to rescind the motion of December 19, 2005 Meeting number #2005-64 “Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to approve the repair proposal by Foley Tractor, to rebuild the transmission on grader #136, not to exceed seven thousand dollars ($7,000.00) and to come out of line item # 5-002-601-5342; the vote being: Swayze-yes, Goodnight-yes and Williams-yes”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to approve the purchase of a rebuilt transmission from Wellers Tractor Salvage Inc. for grader #136, not to exceed seven thousand dollars ($7,000.00) to come out of line item #6-002-601-5342; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

Upon the motion of Mr. Williams and seconded by Mr. Goodnight, moved to allow Santa Fe Trails Community Corrections to purchase a 2005 Buick Century from

G & G Motors Inc. in the amount of ten thousand nine hundred dollars ($10,900.00) to include trade-in, to be purchased out of Santa Fe Trails Community Corrections 2005 unexpended funds; the vote being: Swayze-yes, Goodnight-yes and

Williams-yes.

Mr. Goodnight asked Sevena Koehn to come forward. He presented her with a 20 years of service certificate. He also expressed thanks to Ms. Settlemyer who was unable to attend.

Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, move to add to the agenda, Chief Russ Smith’s request for a burn ban resolution; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

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Upon the motion of Mr. Goodnight and seconded by Mr. Swayze, moved to adopt and sign Resolution #2006-03 “A STATE OF LOCAL DISASTER EMERGENCY DECLARED BY THE FORD COUNTY BOARD OF COMMISSIONERS”; the vote being: Swayze-yes, Goodnight-yes and Williams-yes. (See copy of Resolution at the end of these minutes.)

Angela Elder reported on current activities at the Health Department.

Andrea Burns, Ethel Schneweis and Amy Gerdes presented a power point update on the current happenings in the Extension Office.

Commissioners discussed different committees they are serving on. The following changes were made: Mr. Goodnight was taken off the JJA Committee and C. E. Molitor’s terms allow to expire February 2006 from the Highway 50 and Coronado RC & D.

Ms. Wells reported that Infinitec would be on-site January 19, 2006 starting at 10:00 A. M.

Mr. Shriwise reported that EnXco and Kansas City Power & Light have requested a special meeting fourteen (14) days after their Zoning Board Hearing, which will be February 14, 2006. This special meeting is tentatively set for 8:00 A. M.

Mr. Williams stated he would attend the Watershed Restoration & Protection Strategies of Upper Arkansas Watershed (WRAPS) meeting on January 18, 2006 in the Rose Room Technical Center.

Upon the motion to Mr. Goodnight and seconded by Mr. Williams, moved to adjourn at 11:00 A. M.; the vote being: Swayze-yes, Goodnight-yes and Williams-yes.

There being no further business to come before the Board of County Commission at this time 11:00 A. M., said Board adjourned.

BOARD OF COUNTY COMMISSION

FORD COUNTY, KANSAS

Signed by: T. Kim Goodnight, Chair

ATTEST by: Victoria Wells, County Clerk