FORD COUNTY COMMISSIONERS’ MEETING AGENDA

FORD COUNTY COMMISSIONERS’ MEETING MINUTES

REGULAR MEETING of APRIL 21, 2008

MEETING NUMBER 2008 – 15

COMMISSION CHAMBERS

 

 

                                                                                                                   Page 107

 

The Board of County Commissioners met in regular session in the commission chambers at the Ford County Government Center.

 

Those present were:

 

T. Kim Goodnight, Chairman                                                  Victoria Wells, Master County Clerk                 

John F. Swayze, Vice-Chairman                                                Edward Elam, County Administrator

Terry C. Williams, Member   

                                        

Chairman Goodnight opened the meeting at 8:30 A. M. with the invocation led by Mr. Larry Gerber, Dodge City Resident, followed by the Pledge of Allegiance.

 

Swayze moved to approve the minutes of April 7, 2008 #2008-14 as amended. Williams seconded the motion. Motion carried 3-0.

 

Goodnight moved to approve the additions and deductions to the tax assessment rolls as follows: 2007 Personal Property – three hundred forty-eight dollars (-$348.00); 2007 + seventeen thousand six hundred thirty-one dollars and ninety-two cents (+$17,631.92); 1996 – ninety-three dollars and four cents (-$93.04); 2007 State Assessed – thirty-four thousand two hundred thirty-seven dollars and sixty-four cents (-$34,237.64) and 2007 16/20M Trucks – one hundred sixteen dollars and thirty-two cents (-$116.32). Williams seconded the motion. Motion carried 3-0.

 

Williams moved, after examining the claims, to authorize and direct the County Clerk to issue on such different funds of the County, warrants number #76768 through #77079 totaling six hundred forty-three thousand two hundred three dollars and nine cents ($643,203.09) and order the County Treasurer to honor the same. Goodnight seconded the motion. Motion carried 3-0.

 

Mr. Goodnight asked for public comment: Mr. Larry Gerber commented on the good turnout for the HorseThief Reservoir groundbreaking.

 

UNFINISHED BUSINESS:

a)      J & P Monitoring Agreement with Santa Fe Trails Community Corrections: Mr. Glenn Kerbs, Legal Counsel, indicated he had not heard from Mr. Patrick Klecker, Santa Fe Trails Community Corrections Director, and asked that this item be tabled again. He further explained the agreements, proposed changes with additions and he reviewed issues of concern he had discussed with Mr. Klecker.

 

Goodnight moved to table the J & P Monitoring Agreement with Santa Fe Trails Community Corrections. Swayze seconded the motion. Motion carried 3-0.

 

Monday, April 21, 2008                                  Meeting No. #2008-15                                   Page 108

 

 

b)      Document A121 between Ford County & Timberlake: Mr. Kerbs felt all but one (1) issue had been resolved. Mr. Elam commented on total price concerns.

 

Goodnight moved to table the Document A121 between Ford County & Timberlake. Williams seconded the motion. Motion carried 3-0.

 

c)      Akash & Sagar Revolving Loan: Mr. Kerbs commented on the Board’s rejection of the proposal, and foreclosure was pending. He asked the Board to reconsider their previous motion. He explained the offer and that the County was 3rd    in line for receiving any money. He also stated he had the necessary closing documents if the Board decided to accept the offer. Mr. Elam stated that other members of the revolving loan committee had not changed their recommendation. Mr. Goodnight commented on back taxes. Mr. Swayze explained his concerns about valuation and the condition of the property. He also indicated the property could be a prime location if a casino were to be built in Ford County. Mr. Williams reiterated that Ford County was 3rd in line for recouping funds.

 

Williams moved to accept the offer of fifty-seven thousand dollars ($57,000.00) for Akash & Sager Revolving Loan, reluctantly because of the county’s position for payment. Goodnight seconded the motion. Motion carried 2-1. Swayze voting no.

 

LEGAL COUNSEL:

1)      Baughman Company Billing: Mr. Kerbs and Mr. Elam reviewed and discussed several issues and/or options. Mr. Kerbs suggested informing Baughman Company the Board would not  pay the bill.

 

Goodnight moved to deny the request for payment from Baughman Company. Swayze seconded the motion. Motion carried 3-0.

 

 

COUNTY ADMINISTRATOR:

1.      Checkered Flag Promotions-2008 Cereal Malt Beverage License:

 

Goodnight moved to approve and sign the 2008 Cereal Malt Beverage License for Checkered Flag Promotions. Williams seconded the motion. Motion carried 3-0.

 

3.  Conditional Use Permit/Development Plan-City of Dodge City water well #21: Mr. Mark

      Shriwise, Planning/Zoning & Environmental Health Director, explained the request from

      the City of Dodge City.

 

Goodnight moved to adopt and sign Resolution #2008-15 “A RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT & DEVELOPMENT PLAN FOR THE CITY OF DODGE CITY FOR A NEW POTABLE WATER WELL AND RELATED STRUCTURE LOCATED IN THE SOUTHEAST CORNER OF SECTION THREE (3), TOWNSHIP TWENTY-SEVEN (27) SOUTH, RANGE TWENTY-FIVE (25) WEST OF THE 6TH PRINCIPAL MERIDIAN IN FORD COUNTY, KANSAS”. Williams seconded the motion. Motion carried 3-0. (See copy of Resolution at the end of these minutes.)

Monday, April 21, 2008                                    Meeting No. #2008-15                                Page 109

 

 

     4. Conditional Use Permit/Development Plan-City of Dodge City water well #29:

 

Williams moved to adopt and sign Resolution #2008-16 “A RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT & DEVELOPMENT PLAN FOR THE CITY OF DODGE CITY FOR A NEW POTABLE WATER WELL AND RELATED STRUCTURE LOCATED IN THE SOUTHEAST CORNER OF SECTION THREE (3), TOWNSHIP TWENTY-SEVEN (27) SOUTH, RANGE TWENTY-FIVE (25) WEST OF THE 6TH PRINCIPAL MERIDIAN IN FORD COUNTY, KANSAS”. Swayze seconded the motion. Motion carried 3-0. (See copy of Resolution at the end of these minutes.)

 

     5. Conditional Use Permit/Development Plan-City of Dodge City water well #19:

 

Williams moved to adopt and sign Resolution #2008-17 “A RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT & DEVELOPMENT PLAN FOR THE CITY OF DODGE CITY FOR A NEW POTABLE WATER WELL AND RELATED STRUCTURE LOCATED IN THE NORTHEAST CORNER OF SECTION TWELVE (12), TOWNSHIP TWENTY-SEVEN (27) SOUTH, RANGE TWENTY-FIVE (25) WEST  OF THE 6TH PRINCIPAL MERIDIAN IN FORD COUNTY, KANSAS”. Goodnight seconded the motion. Motion carried 3-0.  (See copy of Resolution at the end of these minutes.)

 

     6. Conditional Use Permit/Development Plan-David Field-split lot:

 

Goodnight moved to adopt and sign Resolution #2008-18 “A RESOLUTION TO APPROVE A CONDITIONAL USE PERMIT & DEVELOPMENT PLAN FOR DAVID FIELD FOR THE PURPOSE OF SPLITTING INTO TWO PROPERTIES LOT SEVEN (7), BLOCK ONE (1), KLIESEN SUBDIVISION NO. 2 IN SECTION THIRTEEN (13), TOWNSHIP TWENTY-SIX (26) SOUTH, RANGE TWENTY-FIVE (25) WEST OF THE 6TH PRINCIPAL MERIDIAN IN FORD COUNTY, KANSAS”. Swayze seconded the motion. Motion carried 3-0.  (See copy of Resolution at the end of these minutes.)

 

     7. Resolution-Establish fees for permits & services in the Ford County Office of 

         Planning/Zoning & Environment Health:

 

Williams moved to adopt and sign Resolution #2008-19 “A RESOLUTION TO ESTABLISH FEES FOR PERMITS ESTABLISHED IN THE FORD COUNTY ZONING REGULATIONS AND FEES FOR SERVICES OFFERED BY THE FORD COUNTY OFFICE OF PLANNING, ZONING AND ENVIRONMENTAL HEALTH”. Swayze seconded the motion. Motion carried 3-0.  (See copy of Resolution at the end of these minutes.)

 

     8. National Day of Prayer – Use of Government Center lobby: Mr. Bogart explained the National

         Day of Prayer.

 

Goodnight moved to allow the National Day of Prayer to be held on May 1, 2008 from 12:00 P. M. to 1:00 P. M. in the Government Center Lobby as requested by Ms. Ada Bogart. Swayze seconded the motion. Motion carried 3-0.

 

 Monday, April 21, 2008                                Meeting No. #2008-15                                  Page 110

 

 

   9. New Law Enforcement Center & Closed Landfill permits: Mr. Elam reported on the permits

         and the groundbreaking May 3, 2008 at 2:00 P. M. Mr. Goodnight invited the public

         to attend the groundbreaking for the new Law Enforcement Center. 

 

    10. Soil  Testing for New Law Enforcement Center: Mr. Elam commented on the testing

          requirement proposals and recommended Terracon.

 

Williams moved to approve and sign the soil testing proposal from Terracon for the New Law Enforcement Center and Closed Landfill for an amount not to exceed fifteen thousand dollars  $15,000.00 and to come out of line item #8-057-101-5354. Goodnight seconded the motion. Motion carried 3-0.

 

Goodnight moved for a fifteen (15) minute recess and to reconvene in chambers. Swayze seconded the  motion. Motion carried 3-0.

 

2.      Employee Recognition: Mr. Goodnight presented years of service certificate to Mike Rich.

Dean Bush, Sheriff, accepted Mr. Steve Strain’s award. Mr. Cody Warden was unable to attend.

 

     13. Out of State Travel Request: Sheriff Bush explained the request for Captain Ruth Divelbiss.

 

Williams moved to approve the out of state travel request for Ms. Ruth Divelbiss, Jail Administrative Captain, to attend the American Jail Association (AJA) Conference May 3-8, 2008 in Sacramento, California, to come out of line item #8-001-201-5325. Swayze seconded the motion. Motion carried 3-0.

 

14.    Standard & Poor’s Rating: Mr. David Arteberry, George K. Baum Representative, reported

       on the rating and reviewed the general obligation bid response and interest rates. He

       explained the best bid was submitted by Prager, Sealy & Company, LLC.

 

16. General Obligation Bonds Series 2008-A Law Enforcement Center:                                                                            

 

Goodnight moved to accept the low bid from Prager, Sealy & Company, LLC. at an interest rate of 4.239025% for the General Obligation Bonds Series 2008-A and to allow the Chairman to sign all necessary documents after finalization. Swayze seconded the motion. Motion Carried 3-0.

 

Goodnight moved to adopt and sign Resolution #2008-20 “A RESOLUTION AUTHORIZING AND DIRECTING THE ISSUANCE, SALE AND DELIVERY OF GENERAL OBLIGATION SALES TAX BONDS, SERIES 2008-A, OF FORD COUNTY, KANSAS; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS AS THEY BECOME DUE; MAKING CERTAIN COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS CONNECTED THEREWITH.” Swayze seconded the motion. Motion carried 3-0.  (See copy of Resolution at the end of these minutes.)

 

 

Monday, April 21, 2008                               Meeting No. #2008-15                                     Page 111

 

 

     11. Executive Session: Mr. Elam asked for an executive session regarding non-elected personnel.

 

Goodnight declared at 10:42 A. M. EXECUTIVE SESSION for ten (10) minutes for non-elected personnel matters with Edward Elam and Angela Elder, Health Department Administrator, remaining in the session and to reconvene at 10:52 A. M. in chambers. Swayze seconded the motion. Motion carried 3-0.  NO ACTION

 

12.    Health Department Program: Mr. Goodnight asked that the Health Department Program be placed back on the agenda in two (2) weeks and asked that Ms. Elder prepare goals & objectives for the health department.

 

15.    Road & Bridge Truck bids: Mr. Elam reviewed the bids.

 

Williams moved to approve the bid from Dodge City International for two (2) 2009 International Diamond Spec 7600 SFA 6x4 dump chassis in the amount of ninety-two thousand two hundred sixty-eight dollars and twenty-eight cents ($92,268.28) each; minus the trade-in’s of one (1) 1994 International Model #2554 6x4 tandem diesel with two hundred thirty-seven thousand miles (237,000) in the amount of - twenty thousand five hundred dollars (-$20,500.00), one (1) 1995 International Model #2554 6x4 tandem diesel with two hundred sixty-five thousand miles (265,000) in the amount of – twenty thousand five hundred dollars (-$20,500.00), and one (1) 1993 Gledhill snow plow Model #12HTB in the amount of - two hundred dollars (-$200.00); for a grand total of one hundred forty-three thousand three hundred thirty-six dollars and fifty-six cents ($143,336.56) to come out of line item #8-002-601-5442. Swayze seconded the motion. Motion carried 3-0.  (Copy of bids are on file in the County Clerk’s office.)

 

Goodnight moved to approve the bid from Midwest Truck & Equipment for two (2) truck set-ups in the amount of thirty-nine thousand four hundred six dollars ($39,406.00) each; two (2) salt/sand spreaders in the amount of eighteen thousand eight hundred thirty-two dollars ($18,832.00) each; two (2) eleven foot (11’) snow plows in the amount of nine thousand one hundred sixteen dollars ($9,116.00) each and one (1) thirteen foot (13’) pup dump body in the amount of thirty-six thousand three hundred forty-seven dollars ($36,347.00) for a grand total of one hundred seventy-one thousand fifty-five dollars ($171,055.00) to come out of line item #8-004-903-5442. Williams seconded the motion. Motion carried 3-0. (Copy of bids are on file in the County Clerk’s office.)

 

COUNTY COMMISSIONER’S REPORT:

 

Mr. Goodnight announced the State of the County would be Tuesday, April 22, 2008 from 11:30

A. M. to 1:00 P. M. at Casey’s Cowtown. He also reported on a recent meeting in Washington, D.C. that he, Mr. Swayze and Mr. Elam attended. He further commented on the good working relationship of Mr. Swayze and Senator Pat Roberts.

 

Mr. Swayze and Mr. Elam reported on the senior center issues.

 

Mr. Williams reported on a meeting with Ms. Joann Knight, Dodge City/Ford County Economic Development regarding new projects and businesses.

 

Monday, April 21, 2008                               Meeting No. #2008-15                                     Page 112

 

 

Mr. Goodnight thanked Ms. Ashley Nietfeld, Dodge City Daily Globe, for reporting the county news and wished her good luck on the new chapter in her life.

 

Goodnight moved to adjourn at 11:14 A. M. Swayze seconded the motion. Motion carried 3-0.

 

                                                                                        BOARD OF COUNTY COMMISSION

                                                                                        FORD COUNTY, KANSAS

                                                                                        

    Signed by: T. Kim Goodnight, Chair

 

 

I do hereby certify that the foregoing is a true and correct copy of the proceedings of the Board of County Commissioners held on the above date.        

 

                                                                                       Victoria Wells, County Clerk