FORD COUNTY COMMISSIONERS’ MEETING MINUTES
January 25, 2010 Joint City/County
December 21, 2009 Work Session
December 21, 2009 Joint City/County/USD 443/DCCC
November 30, 2009 Work session
November 23, 2009 Work Session
November 23, 2009 Work Session
November 23, 2009 Joint City/County
WORK SESSION of JULY 6, 2009
MEETING NUMBER 2009–37
COMMISSION CHAMBERS
8:30 AM
The Board of County Commissioners met in work session in the Commission Chambers.
Those present were:
T. Kim Goodnight, Chairman Pat Heeke, Administrative Assistant
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 8:53 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING of JULY 6, 2009
MEETING NUMBER 2009–38
COMMISSION CHAMBERS
9:00 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Pat Heeke, Administrative Assistant
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 9:00 A.M. with the invocation led by Kirk Castleman from the Church of Christ, followed by the Pledge of Allegiance.
CONSENT AGENDA:
1. Approval of Minutes of Meetings 2009-32, 33, 34, 35 & 36
2. Additions and Abatements: None
Chairman Goodnight moved to approve the consent agenda which includes minutes of the June 22nd work session, June 22nd regular meeting, the additional work session of June 22nd and the special meeting of June 29th , 2009; with corrections to pages 81 & 88. Commissioner Williams seconded the motion. Motion carried 3-0.
APPROVAL OF CLAIMS:
Commissioner Swayze moved to approve the payment of claims totaling $1,304,137.07. Commissioner Williams seconded the motion. Motion carried 3-0.
OPEN PUBLIC COMMENT: None
UNFINISHED BUSINESS:
Home of Stone Repairs
Gossen Livingston Architecture has prepared a letter of recommendation for the repairs needed for the Home of Stone. They have submitted a short term solution and a long term solution.
July 6, 2009 Meeting No. 38 Page 92
Mr. Ed Elam, County Administrator, will speak to Mr. Tom Montgomery to get suggestions on phasing the project. No action was taken at this time.
Architectural Plus, LLC Proposal
A proposal was received from Mr. Blaine Davis, Architectural Plus, LLC for moving offices in the Government Center for better space utilization and to save on usage of the main elevator.
Mr. Ed Elam, County Administrator, will meet with Mr. Davis to discuss information previously obtained and see if any of that information could be used.
LEGAL COUNSEL:
Mr. Glenn Kerbs, Legal Counsel, presented the contract for the County Administrator with the consolidated addendums. The anniversary date has been changed from November 1 to July 1, 2009 through June 30, 2010.
Chairman Goodnight moved to approve the County Administrator’s contract with the consolidation of addendums and the change in the contract year from November 1 to July 1, 2009 through June 30, 2010. Commissioner Swayze seconded the motion. Motion carried 3-0.
COUNTY ADMINISTRATOR:
BTI Wind Energy
Chairman Goodnight moved to remove BTI Wind Energy from the agenda until a later date when they have their presentation complete. Commissioner Swayze seconded the motion.
Motion carried 3-0.
Employee Recognition
The following employees were recognized for their years of service to Ford County.
Marty Bolmer, Road & Bridge, 20 years; Jeff Davis, Bailiff, 10 years; Michael Brown, Fire/EMS, 10 years.
Special Events Permit – Dodge City Downs
Manuel Manriquez, owner of Dodge City Downs, addressed the Commission about issues the Commissioners had about safety, noise, etc. for the event he has planned for his 8th Anniversary
celebration on July 19 with July 26 being an alternate date in case of bad weather.
Chairman Goodnight moved to approve the Special Events Permit for Dodge City Downs for July 19, 2009 with July 26, 2009 being the alternate date in case of bad weather and to waive the fee. Commissioner Swayze seconded the motion. Motion carried 3-0.
July 6, 2009 Meeting No. 38 Page 93
County Engineer’s Report
Jon Halbegewachs, County Engineer reported on the work being done on the bridge inspection.
There were 8 first time inspections done for bridges built years ago but never added to the data base. There were no problems found on these 8 structures. Pictures must be submitted on these 8 structures to KDOT. Several procedural changes were made to the inspection due to state DOT requirements.
Commissioner Swayze moved for a 7 minute break at 10:10 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
The Commissioners reconvened at 10:17 A.M.
Southwest By-Pass Update
Mr. Dale Luedke, KDOT, reported that the bridges for the Southwest By-Pass are mostly complete. Grading and shoulder work is being done and the asphalt work should be complete by August 15, 2009. There will be lighting at each end of the project and the landscaping will consist of native grasses and wildflowers. Completion is scheduled for September, 2009.
2010 Holidays
The holiday list approved by the State of Kansas was presented for the Commissioner’s approval. There are 9 days designated as holidays for 2010.
Chairman Goodnight moved to approve the 9days designated as holidays as prepared by the State of Kansas. Commissioner Swayze seconded the motion. Motion carried 3-0.
The approved days designated as holidays for 2010 are as follows:
New Year’s Day Friday, January 1, 2010
Martin Luther King, Jr. Day Monday, January 18, 2010
Memorial Day Monday, May 31, 2010
Independence Day Monday, July 5, 2010
Labor Day Monday, September 6, 2010
Veteran’s Day Thursday, November 25, 1010
Thanksgiving Day Thursday, November 26, 2010
Friday, November 26, 2010
Christmas Friday, December 24, 2010
Ground Breaking for the Special Events Center
Charlie Sirokman, ICC, has suggested that there be a ground breaking ceremony for the Special Events Center on Thursday, October 15, 2009.
Chairman Goodnight moved to schedule a ground breaking ceremony for the Special Events Center on Thursday, October 15, 2009, with the time to be determined later. Commissioner Swayze seconded the motion. Motion carried 3-0.
July 6, 2009 Meeting No. 38 Page 94
Chairman Goodnight moved to amend the Agenda by adding the bids for the phone system at the new Law Enforcement Center. Commissioner Swayze seconded the motion.
Motion carried 3-0.
Phone System Bids for the Law Enforcement Center
There were 2 bids received for the phone system at the new Law Enforcement Center. One is from Nex-Tech for $30,200.21 and one from United Communications which included bids on two different systems for $23,425.22 and $29,162.41.
Chairman Goodnight moved to accept the bid from United Communications for the phone system at the new Law Enforcement Center in the amount of $29,162.41 to be paid from line item #9-057-102-5421. Commissioner Swayze seconded the motion. Motion carried 3-0.
Upcoming Meetings
July 14, Budget Work Session 4:00 P.M. Ed’s Office
July 16, Thursday, County Commissioner Training in SW Kansas, King Center, Jetmore
9 A.M. to 3:30 P.M.
July 24-28 NACO Annual Conference and Exposition in Nashville, TN
October 6 & 7, Kansas Wind & Renewable Energy Conference, Topeka, KS
November, 2009, KAC
ADJOURNMENT:
Commissioner Goodnight moved to adjourn the meeting at 11:21 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of JULY 14, 2009
MEETING NUMBER 2009–39
COMMISSION CHAMBERS
4:00 P.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 4:00 P.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following item:
Chairman Goodnight moved to adjourn the meeting at 5:10 P.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
CITY/COUNTY JOINT MEETING of JULY 14, 2009
MEETING NUMBER 2009–40
FORD COUNTY GOVERNMENT CENTER
ROSE ROOM
5:30 P.M.
The Board of County Commissioners met in special joint session in the Ford County Government Center in the Rose Room on July 14, 2009 at 5:30 P.M.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Ed Elam, County Administrator
John Swayze, Commissioner
Chairman Goodnight called the meeting to order for Ford County. Commissioners Williams and Swayze were in attendance.
Mayor Rick Sowers called the meeting to order for the City of Dodge City with roll call. City Commissioners present were: Sowers, Broeckelman, Weber and Smoll. City Commissioner Sherer was absent.
Approval of Final Design Development Plans for Special Events Center
Charlie Sirokman, AIA, Project Manager, International Coliseums Company, Inc, and representatives of ICC, JE Dunn, Construction Manager at Risk, and Sink, Combs, Dethlefs, Architects, presented the next phase of the Special Events Center. Information was presented on the exterior of the building and the materials that will be used.
City Vice Mayor, Kent Smoll moved to approve the Final Design Development Plans for the Special Events Center as presented. City Commissioner Weber seconded the motion. Motion carried 3-1.
Ford County Commissioner Williams moved to approve the Final Design Development Plans for the Special Events Center as presented. Ford County Chairman Goodnight seconded the motion. Motion carried 3-0.
Tuesday July 14, 2009 Meeting No. 40 Page 97
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of JULY 20, 2009
MEETING NUMBER 2009–41
COMMISSION CHAMBERS
8:30 P.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following item:
Chairman Goodnight moved to adjourn the meeting at 8:55 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING of JULY 20, 2009
MEETING NUMBER 2009–42
COMMISSION CHAMBERS
9:00 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 9:00 A.M. with the invocation led by Vernon Bogart, Ft. Dodge Chapel, followed by the Pledge of Allegiance.
CONSENT AGENDA:
1. Approval of Minutes of Meetings 2009-37, 38, 39, & 40
2. Additions and Abatements: None
3. Employee Benefits – Open Enrollment for 2010, December 7th & 8th in the Rose Room of the Ford County Government Center
4. Proclamation – National Day of the American Cowboy
5. Santa Fe Trail Community Corrections - Policy and Procedure change
6. Santa Fe Trail Community Corrections - Changes to 4th Qtr Summary Budget Report
7. Santa Fe Trail Community Corrections - Year End Outcome Report
Chairman Goodnight moved to approve the consent agenda which includes minutes of the July 6th work session, the July 6th regular meeting, the work session of July 14th and the Joint City/County meeting of July 14th , 2009; with corrections to page 95; the employee Benefits Open Enrollment for December 7th & 8th in the Rose Room of the Ford County Government Center; the Proclamation declaring July 25, 2009 as the National Day of the American Cowboy; the Santa Fe Trail Community Corrections changes to Policy and Procedure, 4th Qtr Summary Budget Report and Year End Outcome Report. Commissioner Swayze seconded the motion.
Motion carried 3-0.
APPROVAL OF CLAIMS:
Commissioner Swayze moved to approve the payment of claims totaling $738,410.43. Commissioner Williams seconded the motion. Motion carried 3-0.
July 20, 2009 Meeting No. 42 Page 100
OPEN PUBLIC COMMENT:
Mr. Pat Hamit, representing Boot Hill, reported on the opening of the Church at Boot Hill and all the people involved in making it happen.
UNFINISHED BUSINESS:
Home of Stone Repairs
Mr. Ed Elam, County Administrator, is still gathering information on this item and asked that this be tabled again.
Chairman Goodnight moved to table the Home of Stone Repairs. Commissioner Swayze seconded the motion. Motion carried 3-0.
Architectural Plus, LLC Proposal
Mr. Ed Elam, County Administrator, is still gathering information on this item and asked that this be tabled again
Chairman Goodnight moved to table the Architectural Plus, LLC proposal. Commissioner Swayze seconded the motion. Motion carried 3-0.
LEGAL COUNSEL:
Mr. Glenn Kerbs, Legal Counsel, presented for the Commissioners approval,
the contract with Management Services Network, LLC for the Ford County EMS Medical Billing and Accounts Receivable Management.
Chairman Goodnight moved to approve the agreement with Management Services Network, LLC, for the Ford County EMS Medical Billing and Accounts Receivable Management.
Commissioner Williams seconded the motion. Motion carried 3-0.
COUNTY ADMINISTRATOR:
Excavation Permit
Mr. Ed Elam, County Administrator, explained the procedure now being used for the Excavation Permits and suggested that the Commissioners make some changes to the permit to require inspections and GPS locations and charge a small fee to help offset the costs.
The Commissioners agreed that the Permit should be changed to require a 48 hour notification
prior to excavation and no fee be charged.
July 20, 2009 Meeting No. 42 Page 101
Conditional Use Permit and Development Plan
Mark Shriwise, Planning and Zoning, presented Resolution 2009-12 to approve a Conditional Use Permit and Development Plan for Gunsmoke LLC, for the purpose of establishing a storage unit facility on Lot 6, Block 14 of the Kliesen Subdivision of the SW ¼ of section 13-26-25.
Chairman Goodnight moved to approve Resolution 2009-12 for a Conditional Use Permit and Development Plan for Gunsmoke LLC, for the purpose of establishing a storage unit facility in Lot 6, Block 14 of the Kliesen Subdivision of the SW ¼ of Section 13-26-25. Commissioner Williams seconded the motion. Motion carried 3-0.
Rezone Application for Gunsmoke LLC for the purpose of developing a multi family facility.
Mark Shriwise, Planning and Zoning, presented Resolution 2009-13 to approve a rezone for Gunsmoke, LLC from Agriculture to Suburban Residential a tract in the SW ¼ of 13-26-25 for the purpose of establishing a multi family facility.
Commissioner Swayze moved to adopt Resolution 2009-13 to approve the rezoning for Gunsmoke LLC from Agriculture to Suburban Residential a tract of land in the SW ¼ of 14-26-25 for the purpose of Establishing a Multi Family Facility. Commissioner Williams seconded the motion. Motion carried 3-0.
Road & Bridge Traffic Paint Bids
Three bids for traffic paint were received:
Sherwin Williams $8,815.00
Ennis Paints $8,836.02
PMSI $9,387.60
Chairman Goodnight moved to accept the bid from Sherwin Williams for $8,815.00 for traffic paint. Commissioner Williams seconded the motion. Motion carried 3-0.
Road and Bridge Request to Purchase Salt
Mr. Ed Elam, County Administrator, requested permission to buy bulk salt for the upcoming snow/ice season.
Commissioner Williams moved to purchase up to 500 tons of bulk salt for the upcoming snow/ice season for a price $11,250.00. Commissioner Swayze seconded the motion.
Motion carried 3-0.
July 20, 2009 Meeting No. 42 Page 102
United Tel-Com Agreement for Internet
United Tel-Com prepared a bid for providing Ford County with internet services to all county operations for a cost of 19,000.00. The cost to each department will remain approximately the same.
Chairman Goodnight moved to approve the United Tel-Com Agreement for Internet services for all county operations for a cost not to exceed $19,000.00. Commissioner Swayze seconded the motion. Motion carried 3-0.
Chairman Goodnight moved to amend the agenda and add Mr. John Pinegar, and Mr. John Freida, representing Cimarron Valley Railroad. Commissioner Swayze seconded the motion.
Motion carried 3-0.
Mr. John Pinegar and Mr. John Freida, representing Cimarron Valley Railroad presented information on the rehabilitation project for the railroad and asked the Ford County Commission to join with other Counties to help finance the 5 year $15 million dollar project. The State of Kansas is contributing $5 million in grants and loans and Western Kansas Development Organization will contribute $5 million and the railroad will cover the remaining cost.
No decision was made at this time. The Commissioners will consider this request at budget time.
Commissioner Swayze moved to take a 7 minute break at 10:35 A.M. Chairman Goodnight seconded the motion. Motion carried 3-0.
The Commission meeting reconvened at 10:42 A.M.
Chairman Goodnight reported that the Ford County Fair Board needs to make improvements to their facility and will have to expand the building or move to a new location.
Chairman Goodnight moved to ask the Community Facilities Advisory Board to consider making the Expo Center the next “Why Not Dodge” project. Commissioner Swayze seconded the motion. . Motion carried 3-0.
Upcoming Meetings
July 24-18, 2009 NACO Annual Conference and Exposition in Nashville, TN
Oct 6 & 7 2009 Kansas Wind and renewable Energy Conference in Topeka
November, 2009 KAC
July 20, 2009 Meeting No. 42 Page 103
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 11:05 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of AUGUST 3, 2009
MEETING NUMBER 2009–43
COMMISSION CHAMBERS
8:30 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 8:55 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING of AUGUST 3, 2009
MEETING NUMBER 2009–44
COMMISSION CHAMBERS
9:00 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 9:00 A.M. with the invocation led by Rev. Adelia Hooley, First United Methodist Church, Dodge City, followed by the Pledge of Allegiance.
CONSENT AGENDA:
1. Approval of Minutes of Meetings 2009-41 & 42
2. Additions and Abatements: Real Estate 2007 -$2,382.12
2008 -$2,414.02
3. Noxious Weed- Annual Management Plan
Commissioner Williams moved to approve the consent agenda with a correction in spelling to the minutes of the July 20, 2009 Work Session and the Regular Meeting of July 20, 2009 and the Abatements to Real Estate for 2007 in the amount of $2,382.12 and for 2008 in the amount of $2,414.02 and the Annual Management Plan for the Noxious Weed Department. Commissioner Swayze seconded the motion. Motion carried 3-0.
APPROVAL OF CLAIMS:
Chairman Goodnight moved to approve the payment of claims totaling $413,452.12. Commissioner Swayze seconded the motion. Motion carried 3-0.
OPEN PUBLIC COMMENT: NONE
UNFINISHED BUSINESS:
WEKANDO
The Commissioners directed Mr. Ed Elam, County Administrator, to contact some of the companies who utilize this short line railroad and gather more information on the use.
August 3, 2009 Meeting No. 44 Page 106
Chairman Goodnight moved to table the proposal from WEKANDO until more information is available. Commissioner Swayze seconded the motion. Motion carried 3-0.
Home of Stone Repairs
Mr. Ed Elam, County Administrator, is still gathering information on this item and asked that this be tabled.
Commissioner Williams moved to table the Home of Stone Repairs. Commissioner Swayze seconded the motion. Motion carried 3-0.
FF&E for Jail
Mr. James Lane, Undersheriff, presented some information on furniture and supply costs.
Chairman Goodnight moved to table the FF&E items. Commissioner Swayze seconded the motion. Motion carried 3-0.
COUNTY ADMINISTRATOR:
County Engineer’s Report
Mr. Jon Halbgewachs, County Engineer reported on an asphalt project being done in Eastern Kansas that the Commissioners may be interested in seeing. He will let them know more later.
Chairman Goodnight asked Mr. Halbgewachs to coordinate a meeting to designate the bypass as a truck route before the bypass is opened.
Executive Session
Chairman Goodnight moved for an executive session for 5 minutes at 9:25 A.M. for non-elected personnel with Mr. Ed Elam and Mr. Russ Smith remaining. Commissioner Swayze seconded the motion. Motion carried 3-0.
The Commissioners reconvened at 9:30 A.M. and announced that NO ACTION would be taken.
Retirement Notice
Mr. Russ Smith, Fire/EMS Chief, has submitted a letter announcing that he will be retiring from the Ford County Fire/EMS department effective October 30, 2009. The Commissioners thanked Russ for his years of service and commitment to Ford County.
United Wireless Agreement
The Agreement with United Wireless for cell phone service was submitted for a 2 year term to expire July 1, 2011.
August 3, 2009 Meeting No. 44 Page 107
Commissioner Williams moved to approve the contract with United Wireless for cell phones for a period of 2 years expiring on July 1, 2011. Commissioner Swayze seconded the motion.
Motion carried 3-0.
Zoning Board Vacancy
Mr. Ed Elam, County Administrator, announced that due to the death of Mr. Bill Austen there will be a vacancy on the Zoning Board.
Upcoming Meetings
August 5, 2009 - Budget Work Session 8:30 A.M.
August 18, 2009 – Public Officials Exchange – Ford, Ks, Becky’s Blue Hereford Restaurant 6-8 P.M.
October 6 & 7, 2009, Kansas Wind & renewable Energy Conference, Topeka
October 15, 2009 - Groundbreaking for Special Events Center
November 15-17 KAC, Wichita
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 9:35 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
SPECIAL MEETING of AUGUST 5, 2009
MEETING NUMBER 2009–45
COMMISSION CHAMBERS
8:30 P.M.
The Board of County Commissioners met in special session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M.
UNFINISHED BUSINESS
Sheriff’s Trailer Budget
Chairman Goodnight moved to rescind the motion made on March 16, 2009 to increase the cost of the Mobile Command Trailer by $3,000.00 for a total of $43,275.00. Commissioner Swayze seconded the motion. Motion carried 3-0.
Chairman Goodnight moved to allow an increase of $675.00 to the final cost of the Mobile Command Trailer for the Sheriff’s Office for a total of $45,950.00. Commissioner Swayze seconded the motion. Motion carried 3-0.
Geopier Foundation - Special Events Center
Chairman Goodnight moved to accept the recommendation of J.E. Dunn to use the Geopier Foundation in the construction of the Special Events Center. Commissioner Swayze seconded the motion. Motion carried 3-0.
NEW BUSINESS
J.E. Dunn Construction Agreement
Chairman Goodnight moved to table the suggested changes to the Construction Agreement with J.E. Dunn until all changes are reviewed by County Counsel. Commissioner Swayze seconded the motion. Motion carried 3-0.
Wednesday, August 05, 2009 Meeting No. 45 Page 109
ADJOURNMENT
Chairman Goodnight moved to adjourn the meeting at 8:40 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of August 5, 2009,
MEETING NUMBER 2009–46
COMMISSION CHAMBERS
8:45 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:45 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 9:15 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
SPECIAL MEETING of AUGUST 7, 2009
MEETING NUMBER 2009–47
COMMISSION CHAMBERS
8:30 P.M.
The Board of County Commissioners met in special session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M.
EXECUTIVE SESSION
Mr. Glenn Kerbs, Legal Counsel, requested an executive session for the purpose of discussing matters of Attorney/Client privilege.
Chairman Goodnight moved to enter into Executive Session at 8:35 for 15 minutes for the purpose of discussing matters pertaining to Attorney/Client privilege with Mr. Ed Elam, and the Commissioners remaining. Commissioner Swayze seconded the motion. Motion carried 3-0.
The Commissioners reconvened at 8:50 A.M.
Chairman Goodnight moved to continue the Executive Session for 10 minutes at 8:50 A.M. for the purpose of discussing matters pertaining to Attorney/Client privilege with Mr. Ed Elam, and the Commissioners remaining. Commissioner Swayze seconded the motion.
Motion carried 3-0.
The Commissioners reconvened at 9:00 A.M. and announced that after discussing the changes to the construction contract with J.E. Dunn as suggested by Mr. Glenn Kerbs, Legal Counsel, they will be taking action.
UNFINISHED BUSINESS
J.E. Dunn Construction Agreement
Chairman Goodnight moved to approve the construction contract for the Special Events Center with J.E. Dunn for $29.4 million as presented. Commissioner Williams seconded the motion.
Motion carried 3-0.
Friday, August 10, 2009 Meeting No. 47 Page 112
ADJOURNMENT
Chairman Goodnight moved to adjourn the meeting at 9:10 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of August 7, 2009,
MEETING NUMBER 2009–48
COMMISSION CHAMBERS
8:45 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:45 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 10:30 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of August 10, 2009
MEETING NUMBER 2009–49
COMMISSION CHAMBERS
8:30 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice-Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 9:00 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
SPECIAL MEETING of AUGUST 12, 2009
MEETING NUMBER 2009–51
COMMISSION CHAMBERS
2:00 P.M.
The Board of County Commissioners met in special session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
Commissioner Swayze was absent.
Chairman Goodnight opened the meeting at 2:00 P.M.
UNFINISHED BUSINESS:
Out of State Travel – Sheriff
Mr. James Lane, Undersheriff, presented information on out of state travel for meetings for members of the Sheriff’s department.
Chairman Goodnight moved to approve Out of State Travel for Mike Albert to the IAI (International Association of Identification) conference in Orlando, Florida, August 16-22, 2009 and for Gary Salmans and Mike Albert to attend the NTOA (National Tactical Officers Association) conference in Tulsa, Oklahoma, September 13-18, 2009.
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 2:10 P.M. Commissioner Williams seconded the motion. Motion carried 2-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of August 17, 2009
MEETING NUMBER 2009–52
COMMISSION CHAMBERS
8:30 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
Commissioner Swayze was absent from the meeting.
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 8:50 A.M. Commissioner Williams seconded the motion. Motion carried 2-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING of AUGUST 17, 2009
MEETING NUMBER 2009–53
COMMISSION CHAMBERS
9:00 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
Commissioner Swayze was absent from the meeting.
Chairman Goodnight opened the meeting at 9:00 A.M. with the invocation led by Patrick Klecker, Director, Santa Fe Trail Community Corrections, followed by the Pledge of Allegiance.
CONSENT AGENDA:
1. Approval of Minutes of Meetings 2009-43 through-51
2. Additions and Abatements: Personal Property 2007 +$649.52
Personal Property 2008 +$648.52
3. District Court & Court Services Copier Maintenance Agreements
4. SFTCC- Carryover Reimbursement Budget Summary
5. SFTCC – Narrative Approval
Chairman Goodnight moved to approve the consent agenda which includes minutes of the August 3rd work session, the August 3rd regular meeting, the August 5th special meeting, the August 5th work session, the August 7th special meeting, the August 7th work session, the August 10th work session, the August 10th special meeting, and the August 12th special meeting; the additions and abatements, the Copier Maintenance Agreements for District Court and Court Services, the Carryover Reimbursement Budget Summary for Santa Fe Trail Community Corrections, and the Narrative for Santa Fe Trail Community Corrections. Commissioner Williams seconded the motion. Motion carried 2-0.
APPROVAL OF CLAIMS:
Chairman Goodnight moved to approve the payment of claims totaling $1,089,009.17. Commissioner Williams seconded the motion. Motion carried 2-0.
August 17, 2009 Meeting No. 53 Page 119
OPEN PUBLIC COMMENT:
Angela Sowers, Director, Ford County Health Department reported that she is getting ready to order flu vaccine and asked if the Commissioners wanted to provide flu shots to the county employees at a reduced cost. It was the consensus of the Commissioners to do so.
UNFINISHED BUSINESS:
WEKANDO
Mr. Edward Elam, County Administrator, reported to the Commissioners that he had spoken with Mr. John Pinegar concerning which companies in Ford County they work with. Mr. Pinegar stated that they do not service any shippers in Ford County. Mr. Elam also spoke with the Dodge City Co-op manager and he was concerned that if Ford County joined the group the money would not be spent in Ford County.
The Commissioners felt that at this time they would be willing to sign a resolution in support of the concept but not support them financially.
Chairman Goodnight moved to table the WEKANDO until details are worked out on the resolution. Commissioner Williams seconded the motion. Motion carried 2-0.
Home of Stone Repairs
Mr. Edward Elam, County Administrator, is still gathering information on this item and asked that this be tabled.
Chairman Goodnight moved to table the Home of Stone Repairs. Commissioner Williams seconded the motion. Motion carried 2-0.
Ford County Zoning Board Vacancy
The Commissioners directed Mr. Edward Elam, County Administrator, to prepare an ad for the paper advertising the opening on the zoning board.
Chairman Goodnight moved to table the appointment to fill the vacancy on the Zoning Board until the ad has been placed in the paper and responses have been received. Commissioner Williams seconded the motion. Motion carried 2-0.
COUNTY ADMINISTRATOR:
Employee Recognition
The Commissioners recognized Mr. Jay Taylor, Ford County Fire/EMS for his 25 years of service to Ford County.
August 17, 2009 Meeting No. 53 Page 120
Jail Bids – FF&E
Two bids for furniture for the Law Enforcement Center were received.
Furniture and install
Office Solutions $28,136.57
Roberts $31,362.60
Medical Equipment
Office Solutions $15,514.67
Chairman Goodnight moved to accept the bids from Office Solutions for $28,136.57 for furniture and installation and for $15,514.67 for medical equipment to be paid from line item #9-057-102-5421. Commissioner Williams seconded the motion. Motion carried 2-0.
Law Enforcement Center Technical Responsibilities
Chairman Goodnight moved to table the Law Enforcement Technical Responsibilities until policies and procedures are adopted stating who will be responsible for what items. Commissioner Williams seconded the motion. Motion carried 2-0.
September Meeting Date
The next regular meeting date for the September meeting is Monday September 7, Labor Day.
Chairman Goodnight moved to change the meeting date to Tuesday, September 8, 2009 with a work session at 8:30 A.M. and the regular meeting at 9:00 A.M. Commissioner Williams seconded the motion. Motion carried 2-0.
Bridge Materials
Welborn Sales submitted a quote for bridge materials for a total of $30,150.00.
Chairman Goodnight moved to purchase materials for bridge repairs which includes 50 pieces of 12 Gauge Galvanized Sheet Piling, 16 ft lengths, for $6,200.00, 50 pieces of 12 Gauge Galvanized Sheet Piling, 20ft lengths, for $7,700.00, and 50 pieces of 12 Gauge Galvanized Bridge Plank, 30 foot lengths for $16,250.00 for a total of $30,150.00 to be paid from line item #9-005-601-5215. Commissioner Williams seconded the motion. Motion carried 2-0.
Tire Machine
Marty Bolmer, Road and Bridge Supervisor, submitted information on a tire machine he would like to purchase to be able to eliminate some of the cost of tire repair in mount/dismount charges.
Commissioner Williams moved to deny the purchase request at this time and to reconsider it later in the year. Chairman Goodnight seconded the motion. Motion carried 2-0.
August 17, 2009 Meeting No. 53 Page 121
Special Events Center Wall Construction
Mr. Edward Elam, County Administrator, reported that J.E. Dunn Construction has recommended using pre-cast construction for the walls versus pouring the walls on site because weather would not be an issue.
Chairman Goodnight moved to approve the use of pre-cast construction for the walls of the Special Events Center. Commissioner Williams seconded the motion. Motion carried 2-0.
Upcoming Meetings
August 17, 2009 City/County Special Joint meeting at City Hall
August 18, 2009 – Public Officials Exchange – Ford, Ks, Becky’s Blue Hereford Restaurant 6-8 P.M.
August 28, 2009 – 11:00 A.M. Jail Consultant
October 6 & 7, 2009, Kansas Wind & renewable Energy Conference, Topeka
October 15, 2009 - Groundbreaking for Special Events Center
November 15-17 KAC, Wichita
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 9:45 A.M. Commissioner Williams seconded the motion. Motion carried 2-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
CITY/COUNTY JOINT MEETING of AUGUST 17, 2009
MEETING NUMBER 2009–54
CITY HALL
6:00 P.M.
The Board of County Commissioners met in special joint session at City Hall.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
Commissioner Swayze was absent from the meeting.
Mayor Rick Sowers called the meeting to order for the City of Dodge City with roll call. City Commissioners present were: Sowers, Broeckelman, Weber, Smoll and Sherer.
Chairman Goodnight called the meeting to order for Ford County. Commissioner Williams, Mr. Edward Elam, County Administrator, and Sharon Seibel, County Clerk, were present.
Mr. Paul Lewis, Dodge City Parks and Recreation Director, presented information on signage for 3 locations in Dodge City, Legends Park, Dodge City Civic Center and Dodge City Raceway Park. The bid approved by the CFAB board is from Luminous Neon with LED message centers. The price for all three signs is $266,467.00.
City Commissioner Smoll moved to accept the proposal presented by Luminous Neon for 3 signs with LED message boards for Legends Park, Dodge City Civic Center and Dodge City Raceway Park for $266,467.00. City Commissioner Sherer seconded the motion. Motion carried 4-1.
County Commission Chairman Goodnight moved to accept the proposal presented by Luminous Neon for 3 signs with LED message boards for Legends Park, Dodge City Civic Center and Dodge City Raceway Park for $266,467.00. County Commissioner Williams seconded the motion.
Motion carried 2-0.
County Commission Chairman Goodnight moved to adjourn the meeting at 6:45 P.M. County Commissioner Williams seconded the motion. Motion carried 2-0.
City Commissioner Sherer moved to adjourn the meeting at 6:46 P.M. City Commissioner Weber seconded the motion. Motion carried 5-0.
August 17, 2009 Meeting No. 54 Page 123
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
SPECIAL MEETING of AUGUST 24, 2009
MEETING NUMBER 2009–55
ROSE ROOM
8:30 A.M.
The Board of County Commissioners met in special session in the Rose Room at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John F. Swayze, Vice Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M.
NEW BUSINESS:
Kansas Department of Commerce – American Recovery & Reinvestment Act
Mr. Edward Elam, County Administrator, explained to the Commissioners that Ford County needed to file a notice of intent so that we may be considered for any of these funds.
Chairman Goodnight moved to sign and send the Notice of Intent to Issue form to the Kansas
Department of Commerce. Commissioner Williams seconded the motion. Motion carried 3-0.
2010 Budget Hearing
Chairman Goodnight opened the public hearing for the Ford County Budget for 2010.
Mr. Rick Shirley, Kennedy, McKee & Company, LLC, explained the 2010 budget and the steps that were taken to maintain the budget at approximately the same as 2009.
Mr. Edward Elam, County Administrator, explained the position of Ford County concerning available revenues and what was needed to fund the budget.
Ethel Peterson, representing CASA, spoke on their behalf and asked the Commissioners to re-consider funding their organization.
Terry Malone, County Attorney, spoke about his concern that the Commission is not adequately funding his office and that he is not able to retain quality personnel.
Jeanne Zortman, concerned citizen, spoke to the Commission about necessary funding for services for children, including Arrowhead West and CASA.
August 24, 2009 Meeting No. 55 Page 125
Lori Pendergast, Director, Arrowhead West, thanked the Commission for the amount on funding they received even though it was less than requested. She explained that the money received from the county mil levy is used to fund children’s services.
There being no further comments from the public, Chairman Goodnight moved to close the public hearing. Commissioner Williams seconded the motion. Motion carried 3-0.
All Commissioners spoke individually and expressed their appreciation for the comments that were made and stated the decisions that were made to reduce spending were not something that was taken lightly but that were needed due to the information received from the State that funding that was available is no longer there. They explained that it would be irresponsible for them to ignore this information.
Commissioner Swayze moved to adopt the Ford County 2010 budget as published. Commissioner Williams seconded the motion. Motion carried 3-0.
Conditional Use Permit for Gunsmoke, LLC
Mr. Mark Shriwise, Planning and Zoning, presented Resolution No. 2009-14 to approve a Conditional Use Permit and Development for Zoning Case 09-05, Gunsmoke, LLC. The purpose is to establish a multi-family facility.
Chairman Goodnight moved to approve Resolution 2009-14 for a Conditional Use Permit and Development for Zoning, Case 09-05, Gunsmoke, LLC to establish a multi-family facility.
Commissioner Swayze seconded the motion. Motion carried 3-0.
E911 Tax
Linda Smith, Director, Ford County Communications, explained to the Commissioners what the tax is used for. Each year the Commission is required to establish a landline tax and an emergency cellular phone tax.
Chairman Goodnight moved to adopt an annually assessed emergency landline telephone tax for calendar year 2010 which shall be $.75 per month per exchange access line or its equivalent, and an emergency cellular phone tax for calendar year 2010 which shall be $.50 per month per access line or its equivalent, noting the rate is the same as 2009, pursuant to Ford County resolution 1993-03. Commissioner Williams seconded the motion. Motion carried 3-0.
Upcoming Meetings
Mr. Edward Elam, County Administrator, announced there will be a joint City/County meeting on September 9 at 5:30 in the Rose Room. Charlie Sirokman, Project Manager, International Coliseums Company, and Lindsey Peckinpaugh, Sink Combs Dethlefs, will be available to discuss construction issues with the Special Events Center.
The Groundbreaking for the Special Events Center has been changed to October 27, 2009 from 2pm to 3pm. The reason for the change is they would like to have Global Officials present.
August 24, 2009 Meeting No. 55 Page 126
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 9:50 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION of August 28, 2009
MEETING NUMBER 2009–56
COMMISSION CHAMBERS
1:00 P.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
John Swayze, Vice Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
T. Kim Goodnight was absent from the meeting.
Vice Chairman Swayze opened the meeting at 1:10 P.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following item:
Steve Davis and Shawn Harding
Vice Chairman Swayze moved to adjourn the meeting at 1:55 P.M. Commissioner Williams seconded the motion. Motion carried 2-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
John Swayze, Vice Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING of SEPTEMBER 21, 2009
MEETING NUMBER 2009–61
COMMISSION CHAMBERS
8:30 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John Swayze, Vice Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M. with the invocation led by Fr. Dennis Zimmerman, St. Cornelius Episcopal Church, followed by the Pledge of Allegiance.
CONSENT AGENDA:
1. Approval of Minutes of Meetings 2009-57, 58, 59, & 60
2. Additions and Abatements: Personal Property 2008 -$504.92
Commissioner Goodnight moved to approve the consent agenda which includes minutes of the September 8 work session, the September 8 regular meeting, the September 9 work session, the joint City/County meeting of September 9 and the additions and abatements as presented. Commissioner Swayze seconded the motion. Motion carried 3-0.
Commissioner Goodnight moved to approve the payment of claims totaling $658,441.81 Commissioner Williams seconded the motion. Motion carried 3-0.
OPEN PUBLIC COMMENT: NONE
UNFINISHED BUSINESS:
Ford County Zoning Board Vacancy
One application has been received from Mr. David Carter for the position.
Chairman Goodnight moved that Mr. David Carter be appointed to fill the Zoning Board Vacancy due to the death of Mr. Bill Austen. Commissioner Swayze seconded the motion.
Motion carried 3-0.
September 21, 2009 Meeting No. 61 Page 140
COUNTY ADMINISTRATOR:
Boy Scouts of America
Mr. Harvey Blattner and Mr. John Hogg, Executive Director, Santa Fe Trail Council, met with the Commissioners to inform them of programs and accomplishments the Boy Scouts are involved in. They also have some requests for improvements at the camping facility that they would like the County to help with. They invited the Commissioners to visit the camp when there is an event going on. The Commissioners agreed that there are areas in which the County could help if they were contacted in time to make arrangements.
Planning
Mr. Edward Elam, County Administrator, reminded the Commissioners of several projects that have been discussed as needing to be addressed and asked them to prioritize those items and give him some direction on them. After discussing several items, it was a consensus among the Commissioners that the Law Library situation needs to be addressed first. The Commissioners directed Mr. Elam to ask Mr. Glenn Kerbs, County Counsel, for an opinion as to whether the County has to provide a Law Library before proceeding with plans to do something with the building.
Emergency Services Planning
The City and County have met and discussed the various services offered by both and have proposed preparing an RFP for studying the emergency services of both entities. It was a consensus of the Commission to proceed with preparing the RFP.
Commissioner’s Comments
Mr. John Swayze, Commissioner, attended a meeting in Oakley, Kansas concerning some proposed legislation at the Federal level to declare the Prairie Dog an endangered species, therefore, taking away the rights to dispose of them. There will be more information coming on
this.
Chairman Goodnight announced that Ford County has received A Patriotic Citizen Award Certificate from the VFW for unsolicited and proper daily display of the American Flag.
Upcoming Meetings
September 28, 2009, 11:00 A.M. Ribbon cutting at the Jail
October 6, & 7, 2009, Wind & Renewable Energy Conference, Topeka, KS
October 6, 2009, SW Association of Counties, Ness County
October 15, 2009, SW By-Pass Ribbon Cutting
October 27, 2009, Groundbreaking for Special Events Center, 2:00 P.M.
November 15-17, KAC, Overland Park, KS
September 21, 2009 Meeting No. 61 Page 141
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 9:55 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING of SEPTEMBER 21, 2009
MEETING NUMBER 2009–61
COMMISSION CHAMBERS
8:30 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John Swayze, Vice Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 8:30 A.M. with the invocation led by Fr. Dennis Zimmerman, St. Cornelius Episcopal Church, followed by the Pledge of Allegiance.
CONSENT AGENDA:
1. Approval of Minutes of Meetings 2009-57, 58, 59, & 60
2. Additions and Abatements: Personal Property 2008 -$504.92
Commissioner Goodnight moved to approve the consent agenda which includes minutes of the September 8 work session, the September 8 regular meeting, the September 9 work session, the joint City/County meeting of September 9 and the additions and abatements as presented. Commissioner Swayze seconded the motion. Motion carried 3-0.
Commissioner Goodnight moved to approve the payment of claims totaling $658,441.81 Commissioner Williams seconded the motion. Motion carried 3-0.
OPEN PUBLIC COMMENT: NONE
UNFINISHED BUSINESS:
Ford County Zoning Board Vacancy
One application has been received from Mr. David Carter for the position.
Chairman Goodnight moved that Mr. David Carter be appointed to fill the Zoning Board Vacancy due to the death of Mr. Bill Austen. Commissioner Swayze seconded the motion.
Motion carried 3-0.
September 21, 2009 Meeting No. 61 Page 140
COUNTY ADMINISTRATOR:
Boy Scouts of America
Mr. Harvey Blattner and Mr. John Hogg, Executive Director, Santa Fe Trail Council, met with the Commissioners to inform them of programs and accomplishments the Boy Scouts are involved in. They also have some requests for improvements at the camping facility that they would like the County to help with. They invited the Commissioners to visit the camp when there is an event going on. The Commissioners agreed that there are areas in which the County could help if they were contacted in time to make arrangements.
Planning
Mr. Edward Elam, County Administrator, reminded the Commissioners of several projects that have been discussed as needing to be addressed and asked them to prioritize those items and give him some direction on them. After discussing several items, it was a consensus among the Commissioners that the Law Library situation needs to be addressed first. The Commissioners directed Mr. Elam to ask Mr. Glenn Kerbs, County Counsel, for an opinion as to whether the County has to provide a Law Library before proceeding with plans to do something with the building.
Emergency Services Planning
The City and County have met and discussed the various services offered by both and have proposed preparing an RFP for studying the emergency services of both entities. It was a consensus of the Commission to proceed with preparing the RFP.
Commissioner’s Comments
Mr. John Swayze, Commissioner, attended a meeting in Oakley, Kansas concerning some proposed legislation at the Federal level to declare the Prairie Dog an endangered species, therefore, taking away the rights to dispose of them. There will be more information coming on
this.
Chairman Goodnight announced that Ford County has received A Patriotic Citizen Award Certificate from the VFW for unsolicited and proper daily display of the American Flag.
Upcoming Meetings
September 28, 2009, 11:00 A.M. Ribbon cutting at the Jail
October 6, & 7, 2009, Wind & Renewable Energy Conference, Topeka, KS
October 6, 2009, SW Association of Counties, Ness County
October 15, 2009, SW By-Pass Ribbon Cutting
October 27, 2009, Groundbreaking for Special Events Center, 2:00 P.M.
November 15-17, KAC, Overland Park, KS
September 21, 2009 Meeting No. 61 Page 141
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 9:55 A.M. Commissioner Swayze seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION OF OCTOBER 19, 2009
MEETING NUMBER 2009–66
FORD COUNTY GOVERNMENT CENTER
8:30 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman
John Swayze, Vice Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 8:53 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING OF OCTOBER 19, 2009
MEETING NUMBER 2009–67
COMMISSION CHAMBERS
9:00 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John Swayze, Vice Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 9:00 A.M. and asked Captain Joaquin Rangel of the Salvation Army to lead the prayer followed by the Pledge of Allegiance.
CONSENT AGENDA:
Commissioner Swayze moved to approve the consent agenda which includes the minutes of the October 5, 2009 work session, the October 5 regular meeting, the October 13 work session and the Joint City/County meeting of October 13, 2009 and the additions and abatements as presented. Commissioner Williams seconded the motion.
Motion carried 3-0.
Chairman Goodnight moved to approve the payment of claims totaling $512,765.46. Commissioner Swayze seconded the motion. Motion carried 3-0.
OPEN PUBLIC COMMENT:
Brandon Cheney, representing Timberlake Construction, presented the keys to the New Jail facility to the County Commissioners.
Chairman Goodnight expressed his thanks to those who sent cards and remembered his family during the time of illness and death of his mother.
UNFINISHED BUSINESS:
Ford County Council on Aging Budget Recommendations
October 13, 2009 Meeting No. 67 Page 153
Mr. Dennis Doris, president, Ford County Council On Aging, reviewed the budget distributions they had prepared for 2010 for the various entities they support.
Commissioner Swayze moved to accept the distributions as presented. Commissioner Williams seconded the motion. Motion carried 2-1.
LEGAL COUNSEL
Engagement Agreement with Great Plains Appraisal, Inc.
Mr. Glenn Kerbs, County Counsel, presented an Agreement with Great Plains Appraisal, Inc. for the appraisal of the Cargill Meat Solutions processing plant located at 3201 E. Trail Street, Dodge City, KS. Ford County is involved in equalization appeals filed by Cargill Meat Solutions.
Chairman Goodnight moved to accept the Engagement Agreement with Great Plains Appraisal, Inc. of Lincoln, Nebraska to make a fair market appraisal of the property known as Cargill meat Solutions Processing Plant and located at 3201 E. Trail Street, Dodge City, KS. The fee is based upon an hourly rate of $120.00 per hour, plus out of pocket expenses with the total fee not to exceed $7,500.00. Commissioner Swayze seconded the motion. Motion carried 3-0.
Resolution for Tax Sale
Mr. Glenn Kerbs, County Counsel, presented a Resolution to Proceed with Judicial Foreclosure and Sale of Real Estate by Ford County to Enforce Liens for Unredeemed Real Estate.
Chairman Goodnight moved to adopt Resolution No. 2009-21 “To Proceed with Judicial Foreclosure and Sale of Real Estate by Ford County to Enforce Liens for Unredeemed Real Estate.” Commissioner Williams seconded the motion. Motion carried 3-0.
Executive Session
Mr. Glenn Kerbs, County Counsel, requested an executive session for 10 minutes at 9:45 A.M. to discuss matters deemed privileged to the Attorney/Client relationship with Deb Pennington, County Treasurer, joining.
Chairman Goodnight moved to enter into executive session at 9:45 for 10 minutes with Mr. Glenn Kerbs, County Counsel, and Ms. Deb Pennington joining. Commissioner Swayze seconded the motion. Motion carried 3-0.
The Commission reconvened at 9:55 A.M. and announced that there was NO ACTION.
Commissioner Swayze moved for a 7 minute break. Commissioner Williams seconded the motion. Motion carried 3-0.
October 13, 2009 Meeting No. 67 Page 154
COUNTY ADMINISTRATOR:
Kansas Racing and Gaming Commission
Mr. Stephen L. Martino, Executive Director, Kansas racing and Gaming Commission spoke to the Commissioners about their involvement with the Casino which will be opening soon.
Western Trails Wind Project 1, extension of CUP
Mr. Mark Lawlor of Horizon Wind Energy has submitted a letter requesting to extend the Conditional Use Permit for Western Trails Wind Project 1.
Chairman Goodnight moved to adopt Resolution 2009-22 to extend the Conditional Use Permit of Western Trails Wind Project 1, LLC for 1 year. Commissioner Williams seconded the motion. Motion carried 3-0.
BCBS Rates
Mr. Edward Elam, County Administrator, discussed the new rate information for insurance with Blue Cross, Blue Shield of Kansas for Ford County. The rates have been negotiated to reflect a zero increase in premiums for 2010.
KCAMP Voting Delegate
Chairman Goodnight moved to appoint Commissioner Swayze as the voting delegate for the KCAMP conference being held during KAC in Overland Park, KS with Kim Goodnight, Commissioner, being the alternate. Commissioner Swayze seconded the motion. Motion carried 3-0.
Announcements and Upcoming Meetings
Mr. John Swayze, Commissioner reported on the meeting he attended about the Prairie Dog problems.
Mr. Edward Elam, County Administrator, reported that he attended the Dedication of the Horsethief Reservoir.
October 20, 6:00 P.M. Black Hills Energy City/County Dinner
October 21, 11:30 A.M. Chamber Luncheon at the Dodge House
October 22, 1:00 P.M. KDOT T-Link, Dodge House
October 22, 4:00 P.M. to 6:15 P.M. Golden Plains II Ribbon Cutting, Garden City AMH Center
October 27, 2:00 P.M. Groundbreaking for the Special Events Center
November 15-17 KAC in Overland Park, KS
November 18, KU Energy Council’s 2nd Annual Conference
March 8, 2010, Dodge City Night, Topeka
October 13, 2009 Meeting No. 67 Page 155
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 11:08 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
WORK SESSION OF NOVEMBER 2, 2009
MEETING NUMBER 2009–68
FORD COUNTY GOVERNMENT CENTER
8:30 A.M.
The Board of County Commissioners met in work session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman
John Swayze, Vice Chairman Sharon Seibel, County Clerk
Terry C. Williams, Commissioner Edward Elam, County Administrator
Chairman Goodnight opened the meeting at 8:30 A.M. and reminded those in attendance that no action would be taken.
Discussion was held on the following items:
Chairman Goodnight moved to adjourn the meeting at 8:53 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORD COUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk
FORD COUNTY COMMISSIONERS’ MEETING MINUTES
REGULAR MEETING OF NOVEMBER 2, 2009
MEETING NUMBER 2009–69
COMMISSION CHAMBERS
9:00 A.M.
The Board of County Commissioners met in regular session in the Commission Chambers at the Ford County Government Center.
Those present were:
T. Kim Goodnight, Chairman Sharon Seibel, County Clerk
John Swayze, Vice Chairman Edward Elam, County Administrator
Terry C. Williams, Commissioner
Chairman Goodnight opened the meeting at 9:00 A.M. and gave the prayer followed by the Pledge of Allegiance.
Chairman Goodnight moved to amend the agenda and add the application for a Cereal Malt Beverage License for Freedom Petroleum, Spearville, to the Consent Agenda and to add Change Order #8 for the jail and the purchase of bridge material to the County Administrators Report.
Commissioner Williams seconded the motion. Motion carried 3-0.
CONSENT AGENDA:
Chairman Goodnight moved to approve the consent agenda which includes the minutes of the October 19, 2009 work session, the October 19 regular meeting, the Blue Cross/Blue Shield Renewal rates, the Advance Life Insurance Renewal rates, the Flex Spending Plan for 2010, the NACO dues for $647.00 and the Cereal Malt Beverage license for 2010 for Freedom Petroleum, Spearville. Commissioner Swayze seconded the motion. Motion carried 3-0.
Chairman Goodnight moved to approve the payment of claims totaling $190,379.18. Commissioner Swayze seconded the motion. Motion carried 3-0.
November 2, 2009 Meeting No. 69 Page 158
OPEN PUBLIC COMMENT:
Vernon Bogart, citizen, addressed the Commission and stated that the only way to reduce attorney fees and court costs is to get God back into our Country and teach our young people moral responsibility.
Chairman Goodnight thanked Mr. Bogart for his comments and asked if there were further comments from the audience. There were none.
UNFINISHED BUSINESS:
Recovery Zone Bonds Reallocation Process
Joann Knight, Dodge City/Ford County Development, discussed the need for additional funding for the cheese plant.
It was a consensus of the Commission to support the project.
LEGAL COUNSEL
Public Health Emergency Response contract between Ford County and KDHE
Mr. Glenn Kerbs, County Counsel, and Angela Sowers, County Health Administrator, presented the contract with KDHE and Ford County for Focus Area 1 for vaccination clinics in the amount of $48,537.00 and in the amount of $1,000.00 for Focus Area 2 for activities related to epidemiology and surveillance.
Chairman Goodnight moved to approve the Public Health Emergency Response contract between Ford County and KDHE for $48,537.00 for Focus Area 1 and for $1,000.00 for Focus Area 2 for July 1, 2009 through June 30, 2010. Commissioner Williams seconded the motion.
Motion carried 3-0.
Cooperating Agency Agreement between Dodge City Community College and Ford County
Mr. Glenn Kerbs, County Counsel, and Angela Sowers, County Health Administrator, presented the Cooperating Agency Agreement between Dodge City Community College and Ford County.
Commissioner Williams moved to approve the Cooperating Agency Agreement between Dodge City Community College and Ford County for the time period of July 1, 2009 through June 30, 2010. Commissioner Swayze seconded the motion. Motion carried 3-0.
Black Tailed Prairie Dogs
Mr. Glenn Kerbs, County Counsel, presented a resolution in opposition to listing the Black-tailed Prairie dog as an endangered species.
November 2, 2009 Meeting No. 69 Page 159
Commissioner Swayze moved to adopt Resolution 2009-23 in opposition to listing the Black-tailed Prairie Dog as an endangered species. Chairman Goodnight seconded the motion. Motion carried 3-0.
COUNTY ADMINISTRATOR:
Employee Recognition
The following employees were recognized for their years of service to Ford County:
Todd Dewell Fire/Ems 10 yrs
Lori Salyer Fire/Ems 10 yrs
Bridget Perez Sheriff’s Dept 10 yrs
County Engineers Report
Mr. Jon Halbgewachs, County Engineer, reported on the projects he has been working on in Ford County which included some information on the Donaldson Paving Products, they will have a booth at KAC for the Commissioners to visit, the truss bridge southwest of Bucklin and the options to repair it, the filing system for the courthouse and the weight on the structure, the review of a final plat, and the bridge on 102 Rd.
Early Retirement Application
Mr. Edward Elam, County Administrator, reported that Ruth Divelbiss has submitted her application for early retirement from the Ford County Sheriff’s Department, effective April 1, 2010 and that she meets the qualifications for this incentive.
Chairman Goodnight moved to approve the early retirement request from Ruth Divelbiss, effective April 1, 2010. Commissioner Swayze seconded the motion. Motion carried 3-0.
HMEP Grant FFY 2010
The Kansas Division of Emergency Preparedness has awarded the local Emergency Planning Committee of Ford County $2500.00 for the award period. This grant is an 80/20 soft match and the County LEPC will document the hours they submit for the match.
November Meeting Date
Chairman Goodnight moved to change the regular meeting date from November 16, 2009 to November 23, 2009 due to the Commissioners attending KAC from November 14 through November 17, 2009. Commissioner Swayze seconded the motion.
Motion carried 3-0.
Certificate of Substantial Completion – Jail
HMN, contractors, has presented Ford County with the Certificate of Substantial Completion on the new jail.
November 2, 2009 Meeting No. 69 Page 160
Chairman Goodnight moved to accept and sign the report of Substantial Completion as presented. Commissioner Williams seconded the motion. Motion carried 3-0.
Change Order No. 8 – Jail
Chairman Goodnight moved to approve change order No. 8 for -$605,090.57.
Commissioner Williams seconded the motion. Motion carried 3-0.
American Recovery and Reinvestment Act Qualified Energy Conservation Bonds
Information was presented by Mr. Elam; no action was taken at this time.
Bridge Materials
Chairman Goodnight moved to approve the purchase of the following bridge materials as presented in the work session for $23,250.00 to be paid from line item #9-005-602-5215.
60 Sheets 16’ length $7.75 $7,440.00
60 Sheets 14’ length $7.75 $6,510.00
60 Sheets 20’ length $7.75 $9,300.00
Total $23,250.00
Commissioner Swayze seconded the motion. Motion carried 3-0.
Upcoming Meetings
November 15-17 KAC in Overland Park, KS
November 18, KU Energy Council’s 2nd Annual Conference
December 7 & 8, Rose Room, Open Enrollment for County Personnel
December 17, 2009, Timberlake’s Open House, 4:30-7:30 PM, Oklahoma City, OK
March 8, 2010, Dodge City Night, Topeka
ADJOURNMENT:
Chairman Goodnight moved to adjourn the meeting at 10:30 A.M. Commissioner Williams seconded the motion. Motion carried 3-0.
BOARD OF COUNTY COMMISSIONERS
FORDCOUNTY, KANSAS
T. Kim Goodnight, Chairman
ATTEST:
Sharon Seibel, County Clerk